Simplifying Pay Stubs – Key Information and Online Generation Tips

Simplifying Pay Stubs – Key Information and Online Generation Tips

Most people who have received a payment know what a paycheck stub means; however, not everybody knows the information that should be included on a pay stub. When you become an employer, it becomes more crucial to recognize what a  pay stub should be. Keep reading to know what a payslip should look like and how to choose one effectively.

What Is a Pay Stub?

A pay stub is part of a paycheck that specifies particulars concerning an employee’s salary, such as income taxes and various other deduction possibilities secured by the employee’s earnings. How frequently you conduct pay stubs to your employers depends on your wage cycle.

Online Pay Stubs

Electronic or even paperless pay stubs are becoming more popular, and they provide a variety of benefits to both small businesses and their employees. Unlike paper pay stubs, digital pay stubs are an environmentally friendly alternative. Additionally, depending on the number of employees you have, digital paycheck stubs might cost you less to make every wage period.

There are multiple pay stub options and software that you may choose from to create online pay stubs.

There is no government policy on real pay stubs, however, each state has its laws about providing pay stubs for employees, so you should review state laws to ensure that your company complies with providing pay stubs. However, it is important to note that some states require employers to offer paper checks as a payment option or even that employees may choose online pay stub delivery.

It is a good idea to give your employees the choice of paper or digital pay stubs, regardless of whether your state demands it or not. Although a lot of employees may like to get their pay stubs online, you intend to ensure that pay stubs come to all of your employees.

Pay stumps normally have the adhering to information:

  • Payroll cycle
  • Tax withholds 
  • Benefit withholding for all employees
  • Wages for all employees

Normally, pay stubs should include the relevant information:

  • Name of employer and contact details
  • Employee relevant information (label, address, social security number).
  • Pay period covered
  • Gross salaries
  • Other profits (trip wages, rewards)
  • List of payroll deductions
  • Tax withholding (state and federal government)
  • Total deductions
  • Net revenues
  • Total paycheck summarize
  • Total year-to-date (YTD) amounts 

As you can see, pay stubs show a large amount of necessary information. Employees must constantly keep their recent paychecks as proof of income, as it validates their gross income and how frequently they make money.

Pay stubs need to always match the info contained in an employee’s W-2 form, used to file individual tax returns.

Creating Pay Stubs Online

Employers need to know how to accurately create a pay stub to pay their employees on time and avoid any discrepancies in pay. 

Inaccurate pay statements can adversely impact your employees, and consistently incorrect wage records may erode their reliance on your company. If left unaddressed, this issue could create turbulence during the tax season.

Pay stub generators can help you simply create pay stubs that are accurate, quick, and easy for your employees to go through. will not only help your company in generating pay stubs, but you can also create W-3 forms, W-2 forms, and 1099 pay stub template free, and even more. saves your time and helps you grow your business.